Bid Coordinator

Be at the Heart of Winning Business Opportunities as a Bid Coordinator!

Our Client has a requirement for a Bid Coordinator, who will be required to work on a contract basis in Leatherhead.

Role Purpose:

• Provide coordination, administration and proposal support throughout the bid lifecycle.
• Work closely with Bid Managers, Capture Managers, Subject Matter Experts, Commercial, Finance and Business Development teams.
• Ensure bid activities remain on track and key deadlines are met.
• Coordinate stakeholder engagement, clarification responses and proposal development activities.
• Support the successful delivery of multiple bid opportunities.
• Develop a career within Bid Management, Capture Management and Business Development.
• Job Role Responsibilities:
• Support Bid Managers with bid delivery from opportunity qualification through to submission.
• Maintain bid plans, schedules and action trackers.
• Monitor progress and follow up on outstanding actions.
• Coordinate clarification requests and stakeholder responses.
• Track deadlines and maintain clarification logs.
• Organise bid meetings, workshops and reviews.
• Prepare agendas, meeting packs and meeting minutes.
• Coordinate customer presentations and proposal materials.
• Maintain bid plans, resource schedules and communications.
• Build strong working relationships across internal teams.
• Support compliance reviews, document control and bid libraries.
• Assist with supplier engagement, lessons learned activities and bid reporting.

Experience / Skills / Knowledge / Qualifications:
Essential

• Experience in bid coordination, proposal support, project administration, project coordination or a similar business support role.
• Strong organisational and multitasking abilities.
• Experience coordinating meetings, managing actions and delivering against deadlines.
• Excellent written and verbal communication skills.
• High attention to detail and ability to manage multiple concurrent activities.
• Experience working within collaborative and matrix organisations.
• Understanding of bid and proposal processes.
• Strong Microsoft Office skills, particularly Word, PowerPoint, Excel, Outlook and Teams.
• Experience maintaining trackers, schedules and document repositories.
• Strong document formatting and presentation preparation skills.
• A-Level, vocational qualification or equivalent experience.

Desirable

• Experience within Defence, Nuclear, Engineering, Consultancy or Public Sector environments.
• Familiarity with public sector procurement processes.
• Understanding of APMP and Shipley principles.
• Bachelor's degree in Business, Communications, Project Management or a related discipline.
• APMP Foundation Certification or working towards accreditation.
• Relevant business administration or project coordination qualifications.

Company Information
At First Recruitment Group we understand just how important it is to secure the right people. That is why our Recruitment Consultants always take the time to understand requirements in detail and offer sound advice to both clients and candidates. We actively recruit at all levels and this is a superb opportunity for Bid Coordinators looking for new employment.
As part of putting people first, we strive to be an equal opportunities employer and we are always looking to increase the diversity of our workforce, working closely with our clients to ensure everyone is included.